Privacy Policy

Sport:80 USA, Inc. Privacy Policy


Privacy Policy Last Revised: 01/14/18



1.1 About Us


Sport:80 USA, Inc. (“Company” or “we” or “us”) is a company that provides a cloud-based platform for sports organizations to deliver online services to members (the “Platform”). We respect your privacy and are committed to safeguarding and preserving it through our compliance with this policy and all documents referred to in it (collectively, this “Privacy Policy”).

This Privacy Policy (together with our Terms of Use and any other documents referred to in it) explains what happens to any Personal Data that you provide to us, or that we collect from you, whilst you visit or use our website, or (the “Website”). 

Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it. By visiting the Website, you are accepting and consenting to the practices described in this Privacy Policy.


1.2 Certain Terms


“Client” means an organization or entity that has registered to use our Platform via a Sub Domain.

“Client Member” is a person affiliated with a Client, including individuals who belong to the Client’s sports organization. 


“EEA” means European Economic Area.


“Personal Data” means information by which you may be personally identified, which includes but is not limited to your name, mailing address, email address, telephone number, username, password, social security number, date of birth, gender, profile photo and any other information you collect on any person that interacts with the Website.


“Sub Domain” means a portal housed within the Website, through which the relevant Client manages its organization, including collection and processing of its Client Members’ data, communications with Members, and other interactions with its Members including the processing of sales transactions. 


“Visitor” means each person who visits our Website. 

1.3 Children

Our Website is not intended for children under 16 years of age. No one under age 16 may provide any Personal Data to or on the Website. We do not knowingly collect Personal Data from children under 16. If you are under 16, do not use or provide any information on the Website or on or through any of its features/register on the Website, make any purchases through the Website, use any of the interactive or public comment features of the Website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received Personal Data from a child under 16 without verification of parental consent, we will suspend the account before moving to delate that information if consent cannot be verified. If you believe we might have any information from or about a child under 16, without parental consent, please contact us at



2.1 What we Collect/Process


2.1.1 Data You Provide Us


We may ask you to provide Personal Data voluntarily when you access certain parts of our Website, including when you complete a survey, apply for a position with the Company, enter a contest or promotion sponsored by us or any one of our partners, or when you report a problem with our Website. If you choose to communicate with us, we may also collect additional data you provide, including copies of your communications and the method of communication you used (email address, phone number, etc.). 


2.1.2    Data From Third Parties

We may collect information about you from certain parties with whom we have a relationship, including social media websites, data providers, marketing partners, and other third-party service providers. 


2.1.3    Automatically Collected Data

As you navigate through and interact with our Website, we may use automatic data collection technologies (see section 5 Cookies below for more details) to collect certain information about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.

  • Information about your computer and internet connection, including your IP address, operating system, browser ID and type, browsing activity (such as the website from which you arrived at our Website or navigated to after our Website, for example).


2.2 Purpose for Collection/Processing

We use information that we collect about you or that you provide to us, including any Personal Data described above:

  • To ensure that the content from our Website is presented in the most effective manner for you and for your computer.

  • To administer, maintain, and improve our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

  • As part of our efforts to keep our Website safe and secure.

  • To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.

  • To make suggestions and recommendations to you and other users of our Website about goods or services that may interest you. Such additional information will only be provided where you have consented to receive such information.

  • To speed up your searches.

  • To recognize you when you return to our Website.

  • To ensure compliance with our Terms of Use. 

  • To defend or prosecute a legal proceeding such as a lawsuit or arbitration. 

  • To fulfil any other purpose for which you provide it.

  • In any other way we may describe when you provide the information.

  • For any other purpose with your consent.




3.1 What we Collect/Process


3.1.1 Data You Provide Us


To enjoy full use of our Platform, an organization must register to become a Client by creating an account and Sub Domain. Client Organizations are required to provide certain information at the time of registration, including organization name, contact name, mailing address, email address, phone number, fax number, username, password, and payment method details. In addition, Clients provide information about their respective Members, including Personal Data, to us automatically through use of their Sub Domain. The extent of such Client Member information provided to us depends on the Client’s own policies.

3.1.2 Data from Third Parties

In addition to the third-party data we collect from all Website Visitors listed above in Section 2.1.2, we may collect information from certain third-party partners related to our Clients, depending on the Client’s usage of our Platform, including data from:
•    Campaign managers
•    Event managers or sponsors 
•    Background screening provider(s)
•    The Center for SafeSport

3.1.3 Automatically Collected Data

We collect the same type of information by automated technologies from Clients that we do from Visitors, as described above in Section 2.1.3. 

3.2 Purpose for Collection/Processing


We collect and process your Personal Data on one or more legal bases related to the particular information at issue and the context in which we collect it. Generally speaking, our basis for obtaining and using your Personal Data is our legitimate interest in providing, maintaining, and improving our Website and Platform, fulfilling contractual obligations with you, based on your consent, or any combination of these bases. If required by law, we will only process your Personal Data after receiving your consent to do so. Please see Your Data Rights below for more details on withdrawing consent. 


In addition to the uses of information pertaining to Visitors of our Website described in Section 2.2, we also use Personal Data collected from Clients: 
•    To provide you with information, products, or services that you request from us.
•    To facilitate communication between Members on a Client’s Sub Domain. 
•    To provide you with notices about your account or Sub Domain.
•    To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.



4.1 What We Process

4.1.1 Data From our Clients


Client Members provide information, including Personal Data, through the applicable Client Sub Domain at the time of registration with the Sub Domain. Such information, depending on the Client’s own policies, may include name, mailing address, email address, telephone number, username, password, date of birth, gender, profile photo, payment method information, and Platform transaction history. In order to serve our Clients and their Members, we collect and process this Client Member Personal Data that is shared through Client Sub Domains. 

4.1.2 Automatically Collected Data


When a Member interacts with a Client’s Sub Domain we may collect information about the Member’s equipment, including through third-party sources such as analytics service providers. We use cookies and other tracking technologies to collect some of this information as described in Section 2.1.3 for information collected with respect to all Visitors and in accordance with Section 5 related to our use of cookies. 

For Members of our Client organizations who access any of our Website’s Client Sub Domains, our Client’s terms of use and privacy policy available on such Sub Domain shall apply to your use of the relevant Sub Domain, and shall take precedence over this Privacy Policy (and the any documents referred to referenced in it). In respect of our Client Sub Domains, the relevant Client is the data controller and we are the data processor. We process Client Members’ data with their consent and in furtherance of our legitimate business interests where such interests are not overridden by your data protection interests or fundamental rights and freedoms. 


4.1.3 Purpose for Collection/Processing


Our legitimate business interests in collecting or processing your Personal Data include: 
•    To allow you to access the relevant Client Sub Domain(s).
•    To administer and maintain the Sub Domain on behalf of our Clients
•    For any additional purpose for which you provide informed consent




Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website. By continuing to browse our website, you are agreeing to our use of cookies.

Cookies provide information regarding the computer used by a visitor. We may use cookies where appropriate to gather information about your computer in order to assist us in improving our website.


We may gather information about your general internet use by using cookies. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever.


You can adjust the settings on your computer to decline any cookies if you wish. This can easily be done by activating the “reject cookies” setting on your computer. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.

We use the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. 

  • Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

  • Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.


Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies. Except for essential cookies, all cookies will expire after 12 hours.




6.1 Non-Personal Data


We may disclose aggregated or anonymized information about you and information that does not identify any individual without restriction. 

6.2 Personal Data


We may share your Personal Data with any member of our group, which means our subsidiaries, our parent company (Sport:80 plc), and its subsidiaries. We will not disclose your Personal Data to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:

  • In the event that we sell or buy any business or assets, in which case we may disclose your Personal Data to the prospective seller or buyer of such business or assets.

  • If we (or substantially all of our assets) are acquired by a third party, in which case Personal Data held by us about our Clients or their Members will be one of the transferred assets.

  • If our parent company (or substantially all of its assets), is acquired by a third party, in which case Personal Data held by us about you will be one of the transferred assets.

  • Where we are legally required by law to disclose your Personal Data, or in order to enforce or apply our Terms of Use.

  • To further fraud protection and reduce the risk of fraud.

  • To our business partners, events organisers, sporting federations, service providers, suppliers and sub-contractors for the performance of any contract we enter into with them or you. We will ensure that any written contract we enter into with them will provide that they, as a data processor, (i) will process Personal Data disclosed by us to them in accordance with instructions from us and (ii) are to comply with obligations equivalent to those imposed on us and as set out in this Privacy Policy.

  • Sport:80 will remain accountable for the data in any case of onward transfer.


7.1 Security


We have implemented measures designed to secure your Personal Data from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Any Personal Data and payment transactions will be encrypted using SSL technology. 


The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone and in the event that you suspect that your password has been compromised, that you move to reset your password as a matter of urgency. We urge you to be careful about giving out information in public areas of the Website like message boards. The information you share in public areas may be viewed by any user of the Website and caution should be exercised when using shared computers as data may be stored and become accessible to others. 

7.2 Retention

We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for Personal Data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.

7.3 Transfers

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Data, we cannot guarantee the security of your Personal Data transmitted to our Website. Any transmission of Personal Data is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website. 

In operating our Website, it may become necessary to transfer data that we collect from you to locations outside of the United States, including to the EEA for processing. By providing your Personal Data to us, you agree to this transfer, storing or processing. We do our upmost to ensure that all reasonable steps are taken to make sure that your data is treated securely and in accordance with this Privacy Policy.

Sport 80 USA Inc commits to co-operate with EU Data Protection Authorities (DPA’s) and comply with the advice given by such authorities with regard to data transferred from and to the EEA.



On occasion we include links to third parties on this website. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Where we provide a link, it does not mean that we endorse or approve that website’s policy towards visitor privacy. You should review their privacy policy before sending them any Personal Data.


You have the right to: 

  • Request access to, correct or delete any Personal Data that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect. You may send us an email at  to make such a request. 

  • As a Client, review and change your Organization or Personal Data by logging into the Website and visiting your account profile page. 

  • Remove and/or reject cookies from our Website with your browser settings. If you remove or reject our cookies, it could affect how the Website performs for you. 

  • If you are a resident of the EEA, you can object to processing of your Personal Data, request us to restrict processing of your Personal Data, or request to have your Personal Data in a portable format. You may send us an email at to make such a request. 

  • If you are a resident of the United States Of America, we are subject to the investigatory and enforcement powers of the federal Trade Commission (FTC).

  • We recognise and respect, that under certain conditions, you may invoke binding arbitration via International Centre for Dispute Resolution-American Arbitration Association.

  • To the extent we have collected and/or processed your Personal Data with your consent, you may withdraw your consent at any time. 

  • To make a complaint at any time to the data privacy authority in your jurisdiction. We would, however, appreciate the chance to deal with your concerns before you approach such authority so please contact us in the first instance.


In compliance with the Privacy Shield Principles, Sport 80 USA Inc commits to resolve complaints about our collection or use of your personal information.  EU individuals with inquiries or complaints regarding our Privacy Shield policy should first contact Gary Hargraves at:






It is our practice to post any changes we make to our Privacy Policy on this page. If we make material changes to how we treat our Visitors, Clients’, or Members’ Personal Data, we will notify you through a notice on the Website home page or by email to the email address on file for Clients. The date the Privacy Policy was last revised is identified at the top of the page. Clients are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this Privacy Policy to check for any changes.



We have appointed Gary Hargraves as our data protection officer who is responsible for overseeing questions in relation to this Privacy Policy. Please do not hesitate to contact us regarding any matter relating to this Privacy Policy at  or by writing to us at Sport80 USA, Inc., Unit 3, Neepsend Triangle Business Centre, 1 Burton Road, Sheffield, England, S3 8BW.